I came across this infographic recently and it felt so timely that I wanted to share it with others. I think it’s easy to forget all of the components that make up a project, but this infographic breaks it down into simple and easy to understand parts. Through one of our recent course readings, we learned what defines a project, which is listed below:
- A project is temporary.
- A project is an endeavor. Resources need to do work.
- Every project creates a unique product or service (the deliverable).
That same article talked about the triple constraints of time, cost and scope. While all of that information was incredibly useful, I felt like it made projects seem so simplistic. And I don’t know about you, but anytime I’ve been involved with a project, it’s felt much more complex than that!
What I like about this infographic is that it took the idea of project management and further elaborated it, but in such a way that it still made sense and was easy to understand. I also liked that brought together several of the other ideas that we talked about this semester. I found it helpful to summarize the main points of the infographic here:
|Purpose||Purpose sets the tone for the entire project and gets the team motivated.|
|Goal||Like we learned last semester, goals need to be S.M.A.R.T (specific, measurable, achievable, relevant and time-bound).|
|Resources||Resources can be related to budget, people or anything needed to get the job done.|
|Capabilites||Align skills to the tasks.|
|Debates||It’s important to bring different perspectives to a project.|
|Decisions||Use tools such as RACI to determine who can make decisions.|
|Target Date||Since goals are time-bound, having a date for completion is key.|
|Exploration||Review all possible scenarios.|
|Priorities||What’s important today might not be important tomorrow.|
|Transparency||Know who is doing what. Again, this is where a RACI chart comes in handy.|
|Accountability||It’s the “A” in your RACI chart.|
|Red Flags||What can and is going wrong?|
|Critical Path||Identify and stick with the critical path.|
From my perspective and the work that I’ve done managing teams and projects, I think using this chart or the inforgraphic for future projects will help guide me toward success. I know that for the teams I’ve worked with, if we don’t understand our purpose, it’s hard to get our momentum going in the beginning. Setting and sharing appropriate goals is the foundation of any project. Lastly, I will most certainly be adding RACI to my project toolbox.
A Short Course in Project Management, http://office.microsoft.com/en-us/project-help/a-short-course-in-project-management-HA010235482.aspx
13 Project Management Terms You Should Know, http://blog.taskworld.com/13-project-management-terms-you-should-know-infographic